> For the complete documentation index, see [llms.txt](https://energy-web-foundation.gitbook.io/katalist/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://energy-web-foundation.gitbook.io/katalist/guidelines/how-to-use-katalist/booking-eac-sc.md).

# Booking EAC (SC)

Only shipping companies are able to book voyages and each voyage should have its own Data Questionnaire.

**1)** Download the Data Questionnaire from the Katalist website, found [here](https://a.storyblok.com/f/308730/x/b86a10eb46/katalist-data-questionnaire-26.xlsx). Fill in the data for this questionnaire for the voyage you would like to book, specifically the “DQ Template” section of this excel.

**2)** Once this questionnaire is filled out, it needs to be verified by a 3rd party according to Katalist standards, found [here](https://a.storyblok.com/f/308730/x/7564ede5c0/data-questionnaire.xlsx). Along with the completed questionnaire, the Proof of Sustainability and Bunker Delivery Note for the sustainable marine fuel shall be sent to the 3rd-party verifier. 

You will receive a Statement of Conformity from the 3rd party verifier once this verification has been completed.

*Note: Katalist requires 3rd-party verifiers to have a proven capacity to verify data related to ocean transport services. See Sec. 3.2.a of the Katalist Verification framework for more information on the verifier requirements.*

**3)** Once all documentation has been verified, you can upload the voyage to the Katalist registry. You should log in to your Katalist account, navigate to the “Holdings” module, and click on the “Upload voyage” button on the top right of the page, highlighted in red below.

*Note: If you have several accounts for your company, be sure that you have selected the correct account in the drop-down bar at the top of your page.*

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FoXMKAcXHVc6gbVMED6My%2Fimage.png?alt=media&amp;token=94a8fb25-6ba9-4177-b9a4-2c222691dfe7" alt=""><figcaption></figcaption></figure>

**4)** A pop-up box will appear asking you to upload the Data Questionnaire (DQ). If the DQ is not filled out correctly, you will receive an error message with a description of the corrective action needed when you upload it. If this error continues, please contact the Katalist team.&#x20;

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FUf7DLppmg4yV5Zoj0IPS%2Fimage.png?alt=media&amp;token=384116ca-0bf5-44ba-a787-62712af35517" alt=""><figcaption></figcaption></figure>

**5)** After uploading the questionnaire, you will then be asked to upload three mandatory supporting documents: the bunker delivery note and the proof of sustainability for the SMF used on the voyage, along with the statement of conformity from a verifier. You are also able to upload additional supporting documents if necessary and/or include a comment that will only be visible to you and the registry administrators.&#x20;

*Note: All these documents need to be in PDF format.*

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2Ffg1Z7ZxknkK2KABJWVew%2Fimage.png?alt=media&amp;token=5e802fe4-14a1-421e-92fa-5a6e12b9ab61" alt=""><figcaption></figcaption></figure>

**6)** When all required files have been uploaded, click submit, and you will be shown a summary of key data for the voyage uploaded. Review this data to ensure it meets your expectations, then click submit.

Note: The information in each section of the summary can be expanded by clicking on the arrowhead.

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FAoYz1DxH6dOJkNNMHd9a%2Fimage.png?alt=media&amp;token=2917bf96-541b-4918-ace2-68ae4bf285f0" alt=""><figcaption></figcaption></figure>

**7)** The Registry Administrator will now review your voyage information. Two administrators will review each voyage, and both are required to approve.

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FOrBcdOQeaqd6pnkmqTCy%2Fimage.png?alt=media&amp;token=d2bff0d3-e411-4084-a134-a9d0f5de1d4f" alt=""><figcaption></figcaption></figure>

**8)** You can always check the status of the administrator approval by navigating to the holdings tab and the pending units section of your account. Here you can see all the data you submitted and the booking status.&#x20;

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FBgvcByAWWbITFqXlgZuw%2Fimage.png?alt=media&amp;token=914dab95-1c7e-45af-a4a4-aa332d87dff9" alt=""><figcaption></figcaption></figure>

If you for any reason would like to cancel this booking, you can click this booking where you will be redirected to the below screen that allows you to cancel, highlighted in red below. Once the booking has been approved by both administrators, it is not possible to cancel the booking.&#x20;

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FmX2T0fErM8kN2Q91FNeL%2Fimage.png?alt=media&amp;token=0683120e-85ba-4938-b5be-63a727b0d217" alt=""><figcaption></figcaption></figure>

**9)**  Once both registry administrators approve your voyage, you will receive an email from the Registry notifying you of your successful booking. These EACs can now be seen in your holdings account on the Registry.&#x20;

*Note: There are two types of EACs in the Registry: SMF-1 and SMF-3, representing Scope 1 and Scope 3 emissions from the use of Sustainable Marine Fuel, respectively. Upon the Administrators’ approvals, both SMF-1 and SMF-3 are credited to your account. SMF-1 is retired automatically, and no further action can be taken. SMF-3 is shown in the 'Account Holding' tab.*&#x20;

<figure><img src="https://757876471-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FrHs8pNWuI44XibDoughw%2Fuploads%2FKVsVc3XFZyH0ypUHTSFU%2Fimage.png?alt=media&amp;token=175c4a6f-9d7a-4a58-af78-5cd3141f1e8a" alt=""><figcaption></figcaption></figure>


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